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Documentation
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Any paper, electronic, information about a cient describing care or service to patient.
Relied on for proof in legal situations.
Reflects ongoing patient status, nursing process, care.
Communication between disciplines and fellow workers.
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Documents require what information?
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- Assessment of the health status
- Changes in function
- S/S
- Nursing actions, patients response
- Advocacy undertaken
- Visits by others
- Date, Time, Signature and designation
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Documenation should follow this criteria:
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- Factual
- Accurate
- Complete
- Current
- Organized
- Compliant with standards
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Guidlines of documentation:
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- Date/time - Signature
- Sequence - Designation
- Legible - Black or blue ink ONLY
- Permanence - Accuracy
- Terminology - Completeness
- Correct Spelling - Concise
- Legal prudence - Chart YOUR care ONLY
- 24 hour clock - Approved abbreviations
- No whiteout, one line cross out
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Common errors in documenting
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Faliure to document:
- Administered meds
- Allergies
- Client care
- On correct record
- Discontinued meds
- Transcribe orders incorrectly
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Documentation Systems (5)
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1) Narrative
2) Problem Oreiented Medical Records (POMR) or Health Care Records
3) Source Records
4) Charting by Exception
5) Critical Pathways or Care Plans
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Narrative
Key
Advantages Disadvantages |
Documenation system
KEY: Traditional, story like, specific patient condition and nursing care
ADV: Flexible, easy, strongly conveys interventions and patient response
DIS: Unstructured, repitition of info, time consuming
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POMR
Key
Advantages Disadvantages |
Problem Oriented Medical Records Documentation System
KEY: Based on patient's reason for seeking care, emphasis on problem, cosists of database, problem list, plan of care, progress notes
- SOAP (Subjective, Objective, Assessment, Evaluation)
- PIE (Problem, Intervention, Evaluation)
- DAR (Data, Action, Response)
ADV: Focus on patient problem, easy info retrieval, clear interventions, reflects nursing process
DIS: Time consuming, negative focus
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Source Records
Key
Advantages Disadvantages |
Documentation System
KEY: Separate sections of chart for each discipline
ADV: Caregivers can locate specific records
DIS: Same problem throughout
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Charting by Exception
Key
Advantages Disadvantages |
Documentation System
KEY: Non- traditional, significant or abnormal findings only charted, all standards assumed met if not documented, unique flow sheets, standard care plans, and progress notes
ADV: Evaluate and document findings consistently, eliminates repitition, concise
DIS: Legality issues, patient/family perspective
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Critical Pathways or Care Plans
Key
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Documentation System
KEY: Identifies epected outcomes for eahc day of care/type focus on positive and negative outcomes
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Critical incident
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Aka Adverse event - Any event not part of routine care that results in injury or risks client injury
- Must be reported
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Change of shift reporting
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- Face to face
- Tape recorded
- Telephone and verbal (Not allowed as Nursing Student), would not advise to do this kind of reporting
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Parameters of reporting
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- Confidential
- Clear
- Concise
- Accurate
- Facts
- Logical sequence
- Highlight important information
- Avoid bias
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Concepts
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Idea or mental image of a phenomena; building blocks to theory
- Concrete - measureable, able to see
- Abstract - immeasurable, independent of time, place (ex hope and power)
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